Administrative Professional

Summary

Location: Tyrol, Austria Role Purpose: The Administrative Professional is responsible for the provision of high quality and consistent administrative service in both a global and local context that is aligned with site requirements.

About the Role

Key Responsibilities:
• General Administrative Support: Responsible for general administrative support tasks and maintaining and improving administrative processes.
• Other tasks include: creating department and signature lists, organization of events e.g. Town Halls, internal Meetings, on/off sites, the preparation of investments (process and guidance for line function), equipment/office goods management, managing shipments, the organization of business travel and management of Senior Management schedules etc.
• Informs, advises and supports the team and employees both internally and externally on department-specific processes, policies and services.
• Work processes in your own area of responsibility: Supports the optimization of current processes and/or the introduction of new or changed processes.
• Supervision tasks: Ensure the smooth onboarding of new employees
• Reporting of technical complaints / adverse events / special case scenarios in relation to Novartis products within 24 hours of receipt
• Planning of office requirements and managing Contracts with all contractual partners

Essential Requirements:
• It is essential that the successful incumbent speaks both German and English.
• We require someone who is Digitally & Technologically savvy, specifically skilled with digital tools and experience of ERP systems.
• You will be skilled in operational performance and change management along with Franchise Strategy Prioritization and a good knowledge of organizational structures and working practices.
• Experience of Cross-border cooperation along with Cross-cultural experience is also required.

Why Novartis?
Our purpose is to reimagine medicine to improve and extend people's lives and our vision is to become the most valued and trusted medicines company in the world. How can we achieve this? With our people. It is our associates that drive us each day to reach our ambitions. Be a part of this mission and join us! Learn more here: https://www.novartis.com/about/strategy/people-and-culture

You'll receive: You can find everything you need to know about our benefits and rewards in the Novartis Life Handbook. https://www.novartis.com/careers/benefits-rewards

In addition to a market-competitive base salary, we offer an attractive incentive program, a modern company pension scheme, childcare facilities, learning and development opportunities as well as worldwide career possibilities within the Novartis group. In accordance with Austrian law, we are obliged to disclose the minimum salary as stated in the collective bargaining agreement. For this position the minimum salary is €43,548.40/year (on a full time basis). We also offer a potential market oriented excess payment in line with your experience and qualifications.
We are open for part-time and job-sharing models and support flexible and remote working where possible.

Commitment to Diversity & Inclusion:
Novartis is committed to building an outstanding, inclusive working environment and diverse teams, representative of the patients and communities we serve.

Adjustments for Applicants with Disabilities:
If because of a medical condition, physical disability or a neurodiverse condition you require an adjustment during the recruitment process, please reach out to disabilities.austria@novartis.com and let us know the nature of your request as well as your contact information. The support which we can provide will include advice on suitable positions as well as guidance at all stages of the application process. Austrian law provides candidates the opportunity to involve the local disability representative, Behindertenvertrauensperson (BVP), in the application process. If you would like to request this, please let us know in advance as a note on your CV.

Join our Novartis Network:

If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Novartis and our career opportunities, join the Novartis Network here: https://talentnetwork.novartis.com/network

Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients' lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture

Join our Novartis Network: Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up: https://talentnetwork.novartis.com/network